TUM SOMex (incl. ERASMUS+)

Application Procedure TUM SOMex (incl. ERASMUS+) (copy 1)

The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance.

You can indicate up to 3 preferences when applying. The first preference has more weight.

Helpful Documents:

Please find information on all available exchange places in our Overview TUM SOMex (incl. ERASMUS+).
- Make sure to read all information carefully and consult the partner university's website and fact sheet as well. Please consider the specific faculty you will be nominated for.
- Our Overview list is subject to change, and we will keep updating it until the start of the application period each year. Make sure to re-download the list whenever you want to consult it in case changes have occurred.
The Statistics of previous selection rounds might give you an impression on how popular each university is.

Experience reports of previous outgoing students can be found
- in the download center (non-ERASMUS + JIPs)
- and the MoveOn database (ERASMUS+).
For NON-EU TUM students: Check eligibility and relevant documents for Visa at the desired host country.

ERASMUS+ v.s NON ERASMUS Exchange:
- If you are nominated for exchange at an ERASMUS+ partner university (see 1^st column in the above-mentioned "Overview TUM SOMex", you will receive funding. The central TUM Global and Alumni Office is in charge of this ERASMUS+ grant. A separate application is not necessary. You will receive further instructions after you've been selected for exchange.
- TUM does not provide funding for NON-ERASMUS exchange. Please note that there is no funding for exchange in the UK since Brexit..
TUM SOMex (incl. ERASMUS+) is open to all students enrolled at the TUM School of Management.
- Bachelor students must be enrolled at least in their 3rd semester.
- Applicants must have achieved on average 24 ECTS per completed semester (=80% of the regular semester workload).
  
  If this is not the case, please submit a justification attached to your Transcript of Records. The selection committee will decide on the basis of your justification if your application can be considered.
- Students have to be enrolled at TUM School of Management for the entire duration of their exchange.
Recommended exchange periods:
- We recommend bachelor students apply during their 3rd semester for an exchange in their 5th or 6th semester and master’s students apply during their 1st or 2nd semester for an exchange in their 3rd or 4th semester.
Please note: You can participate in a TUM-organized exchange program only once per educational cycle (bachelor: cycle 1, master: cycle 2).

If you have accepted an exchange place for TUMexchange, you cannot apply for TUM SOMex in the same application period.

However, if we have free exchange places at the end of the selection period, we can offer them to you. Please let us know if you are interested by mid-February.

Our expectations and conditions for participation
- Workload of at least 15 ECTS and at least two study-related courses at the partner university
- Taking Part in Fairs / International Days at the partner university
- Writing an experience report about your stay abroad
- Taking part in the networking event after your stay abroad to let future outgoings know about your experience
Your application will be assessed on the basis of various criteria summed up in a score, which is composed of:
- 65 % Average Grade
- 15 % Motivation
- 10% Language Score
- 10% Engagement for incoming exchange students (either Buddy Bonus or Accommodation Database)
All documents must be uploaded into the application tool before the deadline. A delayed submission will not be accepted.

Please apply via the TUM SOMex online application form only and submit the following:
- Current Transcript of Records (downloaded from TUMonline)
  
  Master students with less than 24 ECTS: Please submit your graduation certificate from your diploma or bachelor’s degree, with your average final grade.
- Proof of language proficiency
  
  All language requirements (see "Overview TUM SOMex") need to be met by the time of application. The accepted certificates are listed here: TUM SOMex language requirements
  
  If there is no 2^nd language requirement for the partner university you have chosen to apply for, an optional proof of basic knowledge in the local language will improve your score.
  
  If you are enrolled in a language course in the winter term that is not yet finished at the time of application, you can use the "Confirmation of language course attendance" (signed in December) as proof of basic knowledge in the local language. Please submit the certificate of achievement (Einzelleistungsnachweis) once you have passed the course.
  
  Certificates must be less than 24 months old (except proof for English B2)
- Single-page CV using this template
- Motivation letter using this template
- Optionally – Engagement for incoming exchange students
  
  Buddy program (only programs of TUM MGT; Campus Heilbrnn or Campus Straubing): A written confirmation that you have worked as a buddy for incoming exchange students in the past (not required for current buddies – please upload a pdf file stating that you are currently a buddy)
  
  Accommodation database: the signed Conditions for participation and the document Accommodation offering for subletting a room (for accommodation in Munich only)
The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance. Please apply via the TUM SOMex online application form. Do NOT use MoveOn to submit your application.

There are up to 3 application rounds:
- Main application period: approx mid-December - mid-January
- Clearing Procedure: approx. early February
  
  For your second-round application, you can choose up to three new destinations for your study abroad and submit the relevant materials.
- Remaining Places (if applicable): early March
  
  If you haven't taken part in the previous rounds, please send an email to outgoing@mgt.tum.de by mid-February if you want to be informed about the remaining places

Before your stay abroad

Around April / May, TUM School of Management’s International Office organizes and invites you to a networking event. At these get-togethers, you first get some information regarding your study abroad, and frequently asked questions get answered. You will have the special chance to network with students who have already spent their semester abroad at the same institution or with incoming exchange students from there. You should not miss the opportunity to hear first-hand about your new faculty, university and country in general.
After applying successfully for TUM SOMex (incl. ERASMUS+), TUM School of Management International Office will nominate you at the respective partner institutions. Please note that each partner university has different nomination deadlines. Therefore, some students will receive information earlier than others.

After the nomination, you will probably be informed about all required application documents for directly applying to the university by us or by our colleagues at the partner institutions abroad. Please make sure to also check the deadlines yourself. Not all partner universities send information after the nomination. You then need to follow the individually given instructions on needed documents and comply with deadlines. You are responsible to apply on time.

If you are going on exchange with ERASMUS+, please make sure you also prepare all required documents for your grant.
Please prepare a learning agreement for the courses you plan to pass during your stay abroad. This might already be necessary for the application at your host university.

For ERASMUS+ students, it's mandatory to complete an Online Learning Agreement (OLA) before the start of semester abroad. At TUM School of Management, this involves a two-step procedure:

1. Complete PDF-Learning Agreement for ERASMUS+ students (PDF). See manual here.

2. Transfer information into the Online Learning Agreement. See manual here.

For students going to non-ERASMUS countries, it's not mandatory, but recommended to submit a "Learning Agreement for students going to non Erasmus countries and freemover students" to outgoing@mgt.tum.de about 3-4 weeks prior to the semester start at your host university.

Keep in mind: We expect our outgoing students to take study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university.

For further information on how to complete the (Online) Learning Agreement, please see "How to get credits transferred" in the section Credit Transfer.

During your stay abroad

You have the official admission to one of our TUM SOMex (incl. ERASMUS+) partner institutions. Congratulations! You will gain international experiences and unforgettable memories, improve your language skills, learn about a new academic system and expand your horizon.

To make your stay run smoothly, our colleagues in charge of incoming students at your host university will support you. If we can provide assistance from a distance, do not hesitate to contact us, too.

You may change your learning agreement after arriving at the host university. If you are an ERASMUS+ student, please respect the ERASMUS+ requirements. For more information on the ERASMUS+ learning agreement please have a look at the guide on “How to fill out a Learning Agreement for Erasmus students”.

Please do not forget: As an exchange student, you are an ambassador of the TUM School of Management. Be a role model and share information with local students. We highly appreciate your participation at study abroad fairs or similar events. Please inform us about your participation and we will provide you with a package you may use. In terms of workload during your exchange, we expect you to take courses worth at least 15 ECTS.

Credit transfer

Studying abroad is as exciting as it is beneficial to your academic career. We expect our outgoing students to take study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university.

There are different credit transfer options. Please find the overview for your study program here:
1. Direct 1:1 transfer

Please refer to our database for transfer of credits for detailed information on which courses from your study abroad will be directly recognized for a specific TUM course without any difficulties. This is only possible if the TUM course shows up in your study tree in TUMonline, so please make sure that this is the case.

If you want to attend a course at your host university that has very similar topics to a course at TUM School of Management but is not yet included in the database, you may request an equivalence check at the offering chair. Please send the below form and the course description to the appropriate contact person (see instructions on the form).
- Database for transfer of credits (1:1 recognition)
- Confirmation of course equivalence of international modules
2. Electives

Besides direct 1:1 recognition, you can use your courses abroad as your elective courses or for your mobility window. Please have a look at the details regarding credit transfer for electives in your study program.

3. Learning Agreement

Please prepare a learning agreement for the courses you plan to pass during your stay abroad. Please make sure to send the course descriptions of all courses as direct links or official PDFs provided by the host universities when you submit your Learning Agreement. We cannot sign your Learning Agreement if we don't have information on the courses you wish to take.

For ERASMUS+, you have to complete an Online Learning Agreement (OLA) before the start of semester abroad.

In order to be able to complete the OLA correctly, there is a two-step procedure:

1. Complete the "TUM Learning Agreement". You need help? We have provided a guide on “How to fill out the TUM Learning Agreement for Erasmus + students".

2. After getting back the approved TUM Learning Agreement for ERASMUS+ students by the TUM MGT International Office, transfer the information into the OLA Platform. “Manual: Online Learning Agreement (OLA) for ERASMUS+ students”

If you study at a university which is not a part of ERASMUS+, if you are a freemover student, or going abroad on a short-term programme (summer/winter schools, Athens, EuroTeQ, etc.) you can submit our “Learning Agreement for students going to non-ERASMUS countries and freemover students”.

You need help? We have provided a guide on “How to fill out the Learning Agreement for students going to non-ERASMUS countries and freemover students”.

4. Recognition process after your mobility

Please send the following documents to recognition@mgt.tum.de to start the recognition process after your return:
- Official Transcript of Records
- Form for Academic Recognition after Mobility
- Signed Learning Agreement
If you did not submit a Learning Agreement before/during your stay, please make sure to provide information on the courses you wish to transfer (direct links or official PDFs).

We can only process one recognition request per student per exchange. After the recognition has been processed, it cannot be changed later on.

All relevant documents and forms for credit transfer and recognition can also be found in our download center.

For further information regarding credit transfer, please contact the International Office of TUM School of Management via outgoing@mgt.tum.de.

5. (Advanced) International Experience

The International Office is not responsible for the recognition of the module.

For information regarding the recognition of your (Advanced) International Experience module, please check out the provided factsheets in the download center of your study programme or contact the responsible professorship.

After your stay abroad

All TUM SOMex students will receive an email with relevant information to wrap-up the exchange around the end of their stay abroad (approx. December or June). A brief overview is below.

1. Confirmation of Stay

Get it signed no earlier than 5 days before your last activity at the host university
ERASMUS+ students: Template available in Moodle (TUM Global and Alumni Office)
non-ERASMUS students: see Download Center: International Exchange Programs > International.

2. Upload your Transcript of Records (ToR)

If TUM receives your ToR from the host university, it will be forwarded to you.
Contact your host university's coordinator for ToR-related questions.

3. Complete Credit Transfer

Submit the following to recognition@mgt.tum.de by the end of the semester following your exchange:
official ToR (signed, stamped, or with a verification link)
- signed "Form for Academic Recognition after mobility"
- signed Learning Agreement
- If no Learning Agreement has been signed before/during mobility:
  - official course descriptions and/or
  - signed "confirmation of course equivalence" for direct 1:1 recognitions
Subject line: TUM student ID number, study program and TUM campus.
Expected processing time: 3 -4 months
Only one recognition request is processed per exchange, and no changes can be made once processed.

4. Write Your Experience Report

5. Complete the TUM SOMex Survey

6. Attend Networking Event

ERASMUS+ students: Complete any additional tasks related to the ERASMUS+ Grant (TUM Global and Alumni Office).

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